Staffing agency software helps recruitment firms manage their workflows more efficiently, making it easier to handle candidates and clients. These tools support high-volume hiring, support compliance, and help track candidate pipelines. Unlike basic applicant tracking systems, staffing software includes features such as client and job order tracking, as well as project staffing support, enabling agencies to grow their operations.

Why Recruitment Agencies Use Staffing Management Software

Staffing agencies often handle complex processes and large numbers of candidates and clients. Specialized software brings all the data together, reduces wasted effort, and helps agencies stay organized while meeting compliance requirements and client needs.

• Centralize candidate, client, and job order data
• Reduce time-to-fill and recruiter workload
• Improve visibility across pipelines and placements
• Standardize workflows across recruiters and branches
• Support compliance, payroll, and billing processes

Types of Staffing Agency Software

There are different types of staffing agency software, each designed for certain parts of the recruitment process. The best option depends on how your agency works, your staffing approach, and what your clients need.

• ATS-Focused Staffing Software: Manages candidate pipelines, resumes, interviews, and placements for agency hiring workflows.
• CRM-Driven Staffing Platforms: Focuses on client relationships, job orders, and sales pipelines alongside recruiting tasks.
• Project & Contract Staffing Software: Designed for managing temporary, contract, and project-based workforce placements.
• End-to-End Staffing Management Systems: Covers recruiting, onboarding, compliance, timesheets, payroll, and invoicing for comprehensive staffing management.

Top Staffing Agency Software to Try

The following staffing agency software platforms offer specialized tools to streamline recruiting, improve candidate and client management, and enhance operational efficiency. These platforms are designed for agencies of all sizes and industries.

1) PMaps

PMaps is a comprehensive platform that offers talent assessments to streamline recruitment processes for staffing agencies. With tools that integrate candidate management, job orders, and client relationships, it simplifies high-volume hiring.

• Key Capabilities: ATS & candidate management, client/job order tracking, automation & workflows, reporting & analytics, integrations (ATS, HR, payroll, job boards).
• Staffing Focus: Permanent, contract, and project staffing across industries such as IT, healthcare, retail, and finance.
• Notable Strengths: Highly customizable assessments, predictive analytics for improved placement accuracy, scalable system suitable for large agencies with multiple clients.
• Limitations: Requires setup for role benchmarks, which may be resource-intensive for smaller agencies or teams with fewer recruiters.

2) Vervoe

Vervoe is a talent assessment platform that uses AI to help staffing agencies test candidates with real job simulations and automated processes. It focuses on checking skills and helps agencies make better hiring decisions using data.

• Key Capabilities: ATS & candidate management, skills-based assessments, interview scheduling, automation for candidate evaluation, custom test creation, and detailed reporting.
• Staffing Focus: Permanent, contract, and project staffing across industries such as tech, healthcare, retail, and sales.
• Notable Strengths: Focus on skills validation through real-world tasks, AI-powered test scoring, candidate-friendly experience, and strong automation for large-scale screening.
• Limitations: May require time to set up custom assessments for very niche roles or industries, and lacks deep behavioral analytics compared to other platforms.

3) WeCP

WeCP offers pre-employment assessments focused on coding, technical skills, and personality. Its platform helps staffing agencies by offering flexible, secure ways to test candidates.

• Key Capabilities: Coding assessments, aptitude tests, personality tests, interview scheduling, customizable evaluation templates, integration with job boards, and data-driven reporting.
• Staffing Focus: Permanent and contract staffing for IT, engineering, and technical roles, along with support for non-technical industries.
• Notable Strengths: Customizable assessments, specialized for technical hiring, and integration with third-party systems like ATS and job boards for a seamless workflow.
• Limitations: Limited functionality for roles outside the IT and engineering sectors; customization can require additional resources for non-technical job evaluations.

4) TestGorilla

TestGorilla is a pre-employment testing platform offering a range of assessments. It helps staffing agencies check candidates’ skills, thinking abilities, and personality traits to find the right fit.

• Key Capabilities: Skills tests, cognitive assessments, personality tests, video interview integration, customizable assessments, automated candidate ranking, and reporting.
• Staffing Focus: Permanent and contract staffing across various industries such as IT, sales, customer service, and marketing.
• Notable Strengths: Extensive test library, customizable test creation, high accuracy in screening candidates, and candidate-friendly experience with seamless integration.
• Limitations: Lacks advanced behavioral and situational judgment assessments compared to more specialized platforms; requires setup time for custom workflows.

5) iMocha

iMocha offers a wide range of assessments, such as coding tests, technical skills checks, and cognitive tests. Agencies can create custom tests to fit different hiring needs across industries.

• Key Capabilities: Skills tests, coding assessments, cognitive ability tests, language proficiency tests, customizable skill evaluations, and reporting tools.
• Staffing Focus: Permanent, contract, and project staffing across technical industries like IT, finance, and engineering.
• Notable Strengths: Strong focus on technical and domain-specific skills, scalable for large hiring volumes, and customizable assessments tailored to specific job roles.
• Limitations: Primarily focused on technical and IT roles, which may limit its suitability for non-technical positions without additional customization.

6) Xobin

Xobin is a hiring platform that uses skills-based assessments, automated candidate screening, and structured interviews. It helps staffing agencies quickly find technical talent and makes recruiting more efficient.

• Key Capabilities: Coding assessments, skills tests, structured interviews, candidate shortlisting, automated ranking, and real-time reporting for hiring teams.
• Staffing Focus: Primarily focuses on IT and tech hiring but also supports industries like finance, engineering, and sales.
• Notable Strengths: Customizable coding tests, automated evaluation, seamless integrations with ATS, and a user-friendly interface for both candidates and hiring teams.
• Limitations: Limited flexibility for non-technical roles; requires setup to adjust for non-technical job assessments.

7) Testlify

Testlify provides a comprehensive suite of pre-employment assessments that enable staffing agencies to evaluate skills, personality, and cognitive ability. It offers a user-friendly platform for fast, scalable candidate screening and recruitment.

• Key Capabilities: Skills tests, personality assessments, cognitive ability tests, job simulations, candidate ranking, and customizable test creation.
• Staffing Focus: Permanent, contract, and project-based staffing across multiple industries such as IT, sales, customer support, and general staffing.
• Notable Strengths: Easy-to-use interface, customizable assessments, fast test deployment, and automated scoring to improve hiring speed.
• Limitations: Limited depth in advanced behavioral and situational assessments, requiring additional integration for more specialized evaluations.

8) AssessHub

AssessHub is an assessment platform that enables staffing agencies to test candidates using a variety of tools, including cognitive, skills, and personality tests. It includes automated scoring and detailed reports.

• Key Capabilities: Skills tests, cognitive ability assessments, personality evaluations, job simulations, customizable test creation, and detailed candidate reports.
• Staffing Focus: Permanent, contract, and project-based staffing for industries such as IT, healthcare, sales, and general staffing.
• Notable Strengths: Customizable assessments, quick deployment, detailed candidate analysis, and robust reporting features for hiring teams.
• Limitations: Smaller test library compared to other platforms; may require additional customization for niche roles or industries.

9) Evalufy

Evalufy focuses on talent assessment and offers customizable pre-employment tests, including cognitive, personality, and skills assessments. Its platform helps staffing agencies select candidates more easily with simple workflows.

• Key Capabilities: Skills assessments, cognitive tests, personality profiling, customizable evaluation templates, reporting, and candidate management.
• Staffing Focus: Permanent, contract, and project staffing with support for industries like IT, finance, engineering, and customer service.
• Notable Strengths: Customizable test templates, fast deployment, detailed reporting, and user-friendly interface for both recruiters and candidates.
• Limitations: Limited industry-specific pre-built assessments, requiring customization for niche sectors or specialized job roles.

10) TestTrick

TestTrick is a platform for skills and aptitude testing. It offers job-related assessments that help staffing agencies quickly and accurately assess candidates’ problem-solving, reasoning, and behavior.

• Key Capabilities: Aptitude tests, reasoning assessments, psychometric tests, customizable evaluation templates, candidate scoring, and real-time reporting.
• Staffing Focus: Permanent and contract staffing for industries like finance, IT, customer service, and business operations.
• Notable Strengths: Easy-to-use platform with customizable assessments, robust reporting, and flexibility for different job functions and industries.
• Limitations: Limited focus on technical skill testing; requires additional tools for deeper technical assessments.

How to Choose the Right Staffing Agency Software

To choose the right staffing agency software, look at your agency’s specific needs, such as hiring volume, staffing model, and team skills. The best platform should fit your workflow, improve recruiter productivity, and make client management easier.

Start with Your Staffing Model

Your staffing model determines which features you need most. If you handle high-volume hiring or focus on specialized roles, pick a platform that matches your process and helps you manage candidates and clients well.

• High-volume vs niche placements
• Permanent vs contract / project staffing
• Sales-led vs recruiter-led workflows
• Number of recruiters and clients managed

Must-Have Checklist

When evaluating staffing software, prioritize tools that make your work easier, support compliance, and offer strong reporting. The best software should work well with your current systems and improve the experience for both candidates and recruiters.

• ATS and CRM alignment
• Job order & client visibility
• Automation for sourcing and follow-ups
• Candidate and recruiter experience
• Reporting recruiters and managers will actually use
• Integrations (email, job boards, payroll, HR tech)
• Compliance and data security support

Red Flags to Watch For

Be careful with staffing software that promises too much but doesn’t deliver key features. Avoid tools that aren’t made for agencies, don’t offer flexibility, or can’t grow with your business.

• Software built for internal HR, not agencies
• Poor customization for staffing workflows
• Weak reporting or no audit trail
• High setup effort with limited onboarding support
• Pricing that scales poorly with recruiter count

Conclusion

Staffing agency software is important for managing recruitment, building better relationships with candidates and clients, and helping your agency grow. The right platform can make your team more productive, lower the risk of bad hires, and keep you compliant. Consider PMaps for talent assessments and hiring solutions that can make your recruitment process smoother and improve results.