Accounts Payable Job Description

The Accounts Payable role focuses on managing invoice verification, payment processing, and ledger updates in line with organizational policies. This position is suited for professionals who are methodical, organized, and capable of maintaining consistency across high-volume financial transactions. Accuracy and timeliness are core expectations, as the role contributes directly to smooth vendor relations and efficient month-end closings.

This role fits individuals at entry to mid-level stages looking to gain structured experience in finance operations. It involves working with procurement and finance teams, processing payments, and ensuring documentation is up to date and audit-ready. The function supports day-to-day workflows, reduces discrepancies, and improves record-keeping. It also provides exposure to ERP systems and internal controls, aligning with larger goals of transparency and financial accuracy. 

Roles & Responsibilities of Accounts Payable

The Accounts Payable position involves consistent handling of incoming invoices, coordination with vendors, and collaboration with internal departments. The role requires attention to payment schedules, accurate ledger entry, and regular communication to maintain transparency and avoid delays in processing.

Key Responsibilities:

•  Review all vendor invoices for accuracy, completeness, and appropriate authorization before processing.
•  Input invoice data into ERP or accounting software, ensuring correct GL codes and cost center allocation.
•  Prepare payment batches in line with due dates and internal cut-off timelines, coordinating with finance for approvals.
•  Cross-check invoices with purchase orders and delivery receipts to ensure consistency and resolve variances.
•  Keep supplier information updated and organized, including W-9s, contracts, and payment terms.
•  Assist in generating AP reports, reconciliations, and outstanding payable summaries for internal use.

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Objective of the Accounts Payable 

The objective of the Accounts Payable role is to ensure that all financial obligations to external vendors and service providers are managed efficiently, accurately, and in a timely manner. This position plays a key part in maintaining a consistent cash flow rhythm while supporting internal departments with smooth purchasing and billing coordination.

Core Objectives:

• Ensure all approved invoices are processed and paid within agreed timelines.
• Maintain consistent documentation to support internal controls and compliance.
• Monitor accounts for overdue balances and assist in resolving disputes.
• Help maintain up-to-date vendor records and payment terms.
• Support month-end and year-end accounting close with accurate data flow.
• Promote process efficiency by identifying and reducing recurring issues in payables.
  

Qualification and Skill Requirement of Accounts Payable

Candidates applying for this role should bring a foundational understanding of finance operations along with practical experience in handling transaction-based accounting tasks. A mix of educational credentials, system familiarity, and workplace skills is expected to perform consistently in a structured finance environment.

• Bachelor’s degree in Accounting, Finance, or a related field is preferred. Diploma holders with relevant experience may also be considered.
•  1–3 years of experience in accounts payable, bookkeeping, or general accounting functions.
•  Hands-on experience with accounting software such as SAP, Oracle, NetSuite, or QuickBooks.
•  Understanding of 2-way and 3-way matching, PO verification, and payment term alignment.
• Ability to identify discrepancies in invoices, payments, and financial records.
• Intermediate Excel skills including use of formulas, filters, and pivot tables.

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Perks and Benefits of the Accounts Payable Role

An Accounts Payable, enjoy a stable finance role with clear growth potential, continuous learning, and a supportive environment that values your accuracy, efficiency, and contribution to maintaining strong vendor relationships and precise financial records.

Key benefits include:

• Competitive salary with performance-based incentives.
• Comprehensive health, dental, and vision coverage.
• Employer-matched retirement savings plan.
• Paid time off and company-recognized holidays.
• Training on ERP systems and compliance updates.
• Opportunities for promotion within the finance department.
  

Tips for Employers to Craft an Effective Accounts Payable Job Description

A well-crafted accounts payable job description attracts candidates who are detail-driven, process-oriented, and comfortable with financial accuracy demands. Clarity on duties, required systems knowledge, and growth potential will help you reach skilled applicants who can deliver immediate value.

Key tips for crafting your listing:

• Highlight the role’s impact on vendor relationships and financial integrity.
• Specify the accounting software or ERP systems used in your organization.
• Clearly outline core accounts payable duties and responsibilities to avoid skill mismatches.
• Emphasize the need for accuracy, timeliness, and compliance.
• Mention opportunities for advancement in finance or accounting.
• Use keywords like accounts payable description and accounts payable responsibilities for better search visibility.